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How to Propose Training Modules

Call for Proposals

Professional Development Modules 

This is a call for proposals for authors and presenters of Professional Development Modules as a part of Component 1 of the Modernizing Extension and Advisory Services (MEAS) project (see for more information about all components of the project). There is no deadline for submission of proposals, and proposals will be accepted throughout and beyond the first year (2010-11) of the project. However, proposals that are accepted will eliminate the need for additional proposals that address the same topic, so “first come, first served” is a part of the approval process. It is anticipated that authors have previous experience and similar materials to draw upon in preparing and delivering the modules and technical papers that they propose.

Professional Development Modules

The MEAS project focuses on the processes of delivering extension and advisory services to various stakeholders, constituents and farmers in the developing countries. Initially, modules will be utilized by agency and ministry personnel, and others, who in turn will offer the workshops to farmers and agribusiness people (a train-the-trainer system). Content that addresses the technical part of producing and marketing food products is not part of Component 1 at this time[i]. The framework of professional development topics can be found at the end of this call for proposals. Specific topics requested by stakeholders will be posted online as they are being identified.

Proposals must follow these general guidelines and be submitted in MS Word:
  1. Address some topic or topics needed by extension practitioners to deliver extension programs. See list of potential topics at
  2. Include clearly written, measurable learner objectives written as behavioral objectives.
  3. Include a description PowerPoint slides to be developed that will be used in delivering the content. The actual PowerPoint slides are not needed in the proposal but will be required in the completed document.
  4. Identify a few key references that will be used in preparing the module.
  5. The proposal should suggest the length of time recommended for teaching the module.
  6. Identify the proposed delivery date of the completed module.

The completed module must:

  1. Be delivered as a stand-alone document, with sufficient information and detail that a qualified person could use the module to teach the content without further development. The authors will need to record at least a 10-15 minute introduction to the module.
  2. Iclude well-described learning activities to be used to engage learners in their own learning.
  3. Be sufficiently thorough as to provide 15-25 hours of instructional content and technique. The proposal should suggest the length of time recommended for teaching the module.
  4. Include a list of all references used in the development of the module.
  5. Include self-study exam questions for learners to assess their learning.

Although the modules initially will be prepared in hard copy, the MEAS project includes the ability to transfer all modules to an electronic format for wider use and distribution. Some modules will lend themselves to be recorded as a lecture series for self-study and these will be made available online. For those modules that are not suited for self study the authors will be asked to give a short (10-15 minute) presentation that will be recorded and also posted online. The authors will be assisted in making both types of recordings. An example online module will be made accessible by mid-February 2011.

Module authors may also be interested in serving as lead instructors in the initial train-the-trainer workshops. That activity will be conducted under separate contract with the presenter.


Funding for the development of modules is provided by the MEAS project. For the successful submission of a completed module, a stipend of $10,000 will be paid to the author. In cases of joint authorship, the stipend will be distributed equally among the authors. Unless covered through the sub-award agreement with their home institution, in which case authors will determine the mode of compensation in accordance with their home institution’s procedures and policies, payments to authors will usually be made under a personal service contract with the University of Florida.

MEAS obtains the right to use and distribute the training material. No royalty payments will be made to authors since the material created will be made available for free to the clients and stakeholders in MEAS. Authors who engage in delivery of the training material may be compensated under separate contract.

Review Process

All proposals for modules will be reviewed by members of the MEAS executive committee. The decision of the committee is final. In some instances, authors may be asked to revise a proposal for re-submission. The final product will also be reviewed for acceptance by the executive committee before a stipend is paid.

At the time of acceptance of a proposal, a definite delivery date will be agreed upon by the author and the MEAS project team. The stipend will be paid upon acceptance of the completed work by the agreed delivery date.

Submission of Proposals

Proposals must be submitted electronically to R. Kirby Barrick at Questions may be submitted to Dr. Barrick by email or telephone (352-number is about to change).

Proposed Content Areas for Modernizing Extension and Advisory Services

Teaching and Learning
  • Principles of teaching and learning
  • Instructor behavior and learner achievement
  • Writing educational objectives
  • Presentation skills
  • Teaching strategies
  • Problem-based teaching and learning
  • Using case methodology
Program Planning and Administration
  • Program planning
  • Needs assessment
  • Marketing and recruiting
  • Working with groups
  • Developing an extension program
  • Volunteer recruitment and training
  • Program administration and evaluation
  • Interpersonal relations
  • Organizational management
  • Professionalism and ethics
  • Community and social action
  • Using technology to deliver extension programming

Additional topics/competency areas will be identified based on the needs as identified by USAID and other stakeholders in participating countries.

Proposed License and Copyright

Based on the guiding principles for MEAS, authors will copyright and license the training and technical notes that they contribute to MEAS as:


 © Name of author(s)/institution, MEAS project. This work is licensed under a
Creative Commons Attribution 3.0 Unported License.

Users are free:
• to Share — to copy, distribute and transmit the work
• to Remix — to adapt the work

Under the following conditions:
• Attribution — Users must attribute the work to the author(s)/institution (but not in any way that suggests that the authors/ institution endorse the user or the user’s use of the work).

For background information on Licensing and Open Educational Resources (OER), go to

Individuals or organizations interested in MEAS training modules should contact Dr. Kirby Barrick at